Venue Hire Terms and Conditions

Terms and Conditions – Venue Hire

Please note payment of the deposit constitutes acceptance of these terms and conditions.

BOOKING Minimum cost charged is based on 50 adults. (Unless otherwise agreed by Kianinny Management)  

CONFIRMATION OF BOOKING Tentative bookings or holding of date(s) can only be held for up to 7 days. Once this period has lapsed, Kianinny reserves the right to release the tentative reservation. 

Due to high demand for hosting special occasions at Kianinny, a deposit of $1000 is asked with any function booking to secure your desired date. In the event of a cancellation, deposits are non‐refundable and non‐transferable. This deposit payment should be made within 7 days of booking to secure the date.

ARRIVAL/DEPARTURE Standard arrival time is 3:00 pm and standard departure time is 10:00 am 

SECURITY BOND Kianinny requires payment of a $1000 security bond included in your final payment. Kianinny reserve the right to make deductions from your security bond in the event that you, or any guest/supplier working on your behalf or attending your function causes any of the following; Damages to buildings or landscaping, Damages to hire items, and/or fittings or fixtures any mess or damage requiring extra or additional cleaning to return the premise to a satisfactory standard. This includes litter, cigarette butts, bottles and cans left around the property.

Any balance of the security bond after allowing a reasonable estimate of such loss or damage (if any) shall be refunded to you within 14 days by electronic bank transfer. Should any charges need to be discussed; refund of the bond may be delayed. If the security bond is insufficient to pay for such loss or damage, an invoice will be issued for additional charges.

LIQUOR LICENCE / RESPONSIBLE SERVICE OF ALCOHOL Kianinny is committed to the responsible service of alcohol. All staff members are instructed not to serve alcoholic beverages to guests under the age of 18 years old or to those guests who appear to be in a state of intoxication

Service of alcoholic beverages will conclude by 11.30 pm.

Spirits can only be served by using mixed cans or bottles. Strictly no BYO unless discussed with owners prior to function. 

MISCONDUCT 

The Client, guests and any other person attending the function are financially responsible for any damage sustained during the course of the function.

Kianinny reserves the right to exclude or eject any person for misconduct from the function or the premises without liability. 

To the maximum extent permitted by law  The Client shall indemnify, and keep indemnified Kianinny from and against all and any action claims, demands, losses, damages, costs and expenses for which Kianinny shall or may become liable  in respect of, or arising from the death of, or injury to, any person or loss of, or damage to, the property of any person arising from, or out of any misconduct, negligence, error, omission or forgetfulness on the part of The Client(or any invitee of The Client) whatsoever, howsoever arising.

PHOTOGRAPHS The Client(s) hereby allow(s) Kianinny Bush Cottages to display any photographs taken on premises, and to generally promote the business in advertising, brochures, magazine articles, websites, sample albums etc.

PAYMENT It is the policy of Kianinny that FULL PAYMENT including Outstanding Balance and Security Bond — be made 7 days prior to your booking. Any extras incurred can be made and invoiced accordingly on completion of the function/stay and that payment should be made within 7 days. 50% of estimated invoice is payable 3 months out from event.

PRICES All prices quoted are inclusive of GST. Prices are correct at the time of printing and are subject to change without notice. However, any change in price will be communicated wherever possible.

CONFIRMATION OF GUEST NUMBERS For Planning and Emergency Procedures — Final guest attendance numbers must be notified to Kianinny writing, a minimum of 2 weeks prior to your wedding/Function.

CONDUCT/TERMINATING THE OCCUPANCY Kianinny reserves the right to terminate the occupancy without notice for breach of the General Conditions for Hire or Terms + Conditions. Kianinny Staff are empowered to act as deemed necessary for the proper conduct of the stay.

CANCELLATIONS All cancellations are required to Kianinny in writing. Wedding/Function bookings that terminate their booking with more than 365 days (12‐months) prior to arrival, will be refunded their deposit — less 50%. Wedding/Function bookings that terminate their booking within 365 days (12‐months) of arrival, will forfeit their entire Deposit. Where a Wedding/Function Booking terminates their booking less than 180 days (6‐months) prior to arrival, the group are also liable for full payment of the venue hire fee or 25% of invoice charges whichever is higher. Wedding/Function bookings that terminate their booking within 30 days of arrival are subject to full payment.

CONFETTI + SPARKLERS The use of Sparklers is only permitted outdoors & on days/times of year that local RFS Regulations allow (low fire danger days). Out of respect for the environment, Kianinny does not permit the use of confetti, metal scatters, glitter, rice or similar items. An acceptable alternative would be rose petals, but must be removed at the end of the event.

CANDLES / NAKED FLAMES The use of candles and/or naked flames are not permitted.

SMOKING Smoking is only allowed in allocated areas, never indoors. All cigarettes must be disposed of in ashtrays provided. Failure to comply will result in additional cleaning charges.