Camp Kianinny - Hire Agreement & Booking Form

Terms Of Hire

This is an agreement made between you - the hirer, and Camp Kianinny.

Upon acceptance of the Quote provided, the hirer constitutes an agreement to hire from Tyler and Kiah Pty Ltd the use of the facilities at Camp Kianinny, 246 Tathra Road, Tathra 2550 for the dates and times agreed and to the following Hire Agreement.

Booking Fee is due within 7 days of the time of submitting this Hire Agreement & Booking Form, once paid this constitutes your acceptance of these terms and conditions.

LIABILITY – Tyler and Kiah Pty Ltd, trading as Camp Kianinny and its agents and employees do not accept liability for loss of property or damage or personal injury arising from the use of the facilities, except where the liability for loss of property or damage or personal injury is due to negligence by Tyler and Kiah Pty Ltd and its employees or agents. Camp Kianinny holds all necessary insurance for public risk and injury (as per industry requirements) however it is advised that all user groups also hold their own insurance or seek appropriate advice.

FIRST AID – Group Leaders will take responsibility for all first aid issues whilst on camp. This includes the collation and storage of individual medical forms, and the administering of first aid when necessary. Camp Kianinny have first aid qualified staff on site to support where necessary.

PRIVACY ACT – Kianinny gives assurance that any personal information including medical details collected by the campsite, or provided by the group leader, will remain confidential and only used for the purposes for which it was collected.

Campsite Requirements

CARE OF PROPERTY – The hirer agrees to exercise care in the use of the campsite and its equipment and to be responsible for any damage caused to the camp and its equipment. It is the responsibility of the hirer to ensure the facilities are not damaged throughout your stay and that prior to departure the camp is left clean and tidy. If any furniture is moved during the stay, it must be returned to its original positioning within the camp.

DUTY OF CARE ( D.O.C) - Teachers hold the D.O.C for all students at all times whilst onsite during school camp.  Camp Kianinny staff are here to assist where needed & during organised / facilitated activities.

CAMPSITE EMERGENCY MANAGEMENT PLAN –  It is the responsibility of the hirer to read and become familiar with the Campsite Emergency Management Plan.

CAMPFIRE USAGE – It is the responsibility of the group to gain permission from Kianinny staff if the group wishes to have a campfire. Camp fires must not be lit on days of fire danger including total fire ban days. Camp fires must never be left unattended and must be extinguished completely with generous amounts of water. Please make sure the fire pit area is clear of rubbish before you leave.

POOL USE - Pool use outside of programmed activities led by Kianinny's staff is at Camp Kianinny's discretion & any use outside of Camp Kianinny's staff supervision requires an appropriately trained / qualified water instructor at the appropriate ratio levels.

EXCLUSIVE SITE USE - The minimum number of participants to have exclusive use of the Camp Site is 60 people. If the group has less than 60 people, Camp Kianinny can become a shared site. If your group would like exclusive use of the space, this must be organised when booking and may incur a fee. Please note other guests and day visitors may be present on the property.

Bookings

To confirm a booking the hirer must complete the following:

1. Return a completed copy of this Booking Form at the time of paying the booking fee.
2. Pay a non-refundable booking fee of 10% of the estimated quote or $2000 (whichever is higher) upon acceptance of the quote. The booking fee is taken off the final invoice amount.

PAYMENTS

The preferred method of payment is direct deposit:

Bank: Commonwealth Bank
Name: Tyler and Kiah Pty Ltd
BSB: 063 607
Acc: 1077 7278

Cancellations Policy

*Booking deposit is non-refundable and is taken off the final invoice amount.

*Within 3 months from the camp date you will be charged 30% of the estimated Invoice

*Within 14 days of the camp date you will be charged a cancellation fee of 100% of your estimated Invoice.

*In the unlikely event that Camp Kianinny has to cancel your camp dates due to unforeseen circumstances (Such as extreme weather, facility damage etc.) We will work with you to find a suitable date to transfer your camp and funds paid too.